Examination Regulations

These regulations should be read in conjunction with other examination publications which contain more detail and particular instructions. The publications are: For staff: Instructions to Examiners and Assessors. For students: Examination Instructions – Regulations and General Information, available from Student Services Online.

Requirements

1 In order to be credited with a course, a candidate needs to have:

a enrolled in accordance with the Enrolment and Programme Regulations

and

b attended classes to the satisfaction of Senate

and

c completed to the satisfaction of the examiners such oral, practical, written or other tests or assignments as have been prescribed for completion during the course

and

d completed to the satisfaction of the examiners and in accordance with these regulations any examination prescribed by Senate

and

e made any payment due by that candidate to the University.

Note: Candidates are to be informed by each department of the specific requirements for courses in that department and the extent to which coursework will be taken into consideration in assessing final results. In some cases candidates may not be permitted to sit the examination, as a result of unsatisfactory or incomplete coursework.

Language of Assessment

2 Except in courses where students are required to demonstrate their knowledge and understanding of languages other than English or Māori, or where a student has made provision to complete an assessment task in Te Reo Māori under the University of Auckland Te Reo Māori in Teaching, Learning and Learning and Assessment Policy, all assessment tasks must be completed in English.

Work Other than Examinations

3 a It is the responsibility of each candidate to ascertain the nature of the requirements for each course from the department or faculty concerned.

b Provided that candidates have met deadlines set for this work, examiners should normally have determined and returned interim or definitive grades for this work before sitting of the examination, if one is prescribed.

Time of Examinations

4 a The examination will be held at the times specified in the timetable each year.

b A candidate may not be examined in any course or part of a course at any time other than that set down for them in the timetable, except when, with the approval of Senate, a different time may be approved because of special circumstances, provided that there is the payment of the extra fee prescribed in the Fees Statute.

Place of Examinations

5 All students have to sit their examinations at the University of Auckland except when, with the approval of Senate, a different examination centre may be established because of special circumstances, provided that there is the payment of the extra fee prescribed in the Fees Statute.

Special Examination Conditions

6 A candidate who is permanently or temporarily disabled in a manner which affects their ability to undertake examinations under the prescribed examination conditions may, upon production of the appropriate evidence, obtain from one of the following bodies a recommendation which, subject to the approval of Senate or its representative, will enable that candidate to be examined under conditions which take account of the particular impairment: Student Health, Student Counselling or Student Learning Services.

Direction of Examinations

7 a The examinations will comprise such written, oral and practical examinations as the examiners may determine.

b Where degree regulations or prescriptions permit, or Senate, upon such conditions as it thinks fit, approves, the examiners may in respect of any examination release to the candidates the whole or part of the examination paper in advance of the sitting of the examination.

c Candidates will write out answers to the questions in the presence of a supervisor, who is to be appointed or approved by the Manager, Examinations and Timetable Services in accordance with detailed instructions furnished by the Examinations Office.

Materials Permitted in the Examination Room

8 a A candidate must not bring to an examination any written or printed matter or any blank paper except by direction of the examiner.

Note: Candidates are to be informed by each department of the specific books or materials allowed for particular examinations. Details are also explained in the Examination Instructions.

b (i) All books and papers not approved for use in the examination, along with any spare personal belongings brought to the examination must be left in such part of the room as the supervisor directs.

(ii) Only implements required for the examination are permitted to be on the student’s desk in a clear case or clear bag. All other cases and containers including glasses cases must be left in such part of the room as the supervisor directs.

(iii) The University does not guarantee safekeeping of students’ possessions in any circumstances, inside or outside examination rooms. Students concerned about the security of valuable possessions, briefcases etc during examinations will need to make alternative arrangements for their care, or ensure that they do not bring these possessions to the University on days when they are required to attend examinations.

c A candidate may not bring into an examination an electronic calculator except by direction of the examiner. A calculator is defined as an electronic device capable of processing, storing or retrieving information, which has the primary purpose of mathematical calculation. Any calculator permitted to be taken into an examination must be hand-held, self-powered and noiseless. It must not make use of an audible alarm or facilities for ‘wireless’ transmission or reception of information.

General Conditions:

(i) other than spare batteries and calculator, supplementary material (eg, operating manuals) related to the use and operation of the calculator will not be permitted in the examination room

and

(ii) in all cases it is the responsibility of the candidate to maintain the operation and operating power of the calculator.

Note: Candidates are to be informed by each Department of the specific types of calculators allowed for particular examinations. Details are also explained in the Examination Instructions.

d Students are not permitted to have in their possession in the examination room any other electronic device and/or mobile technology, or watches of any kind, unless specified by the examiner. Medically prescribed devices are permitted.

e Unless specified by the examiner, any electronic device and/or mobile technology or watches of any kind brought into an examination room must have all functions switched off and must be left in such part of the room as the supervisor directs. Medically prescribed devices are permitted.

f Any item not permitted in an examination room under Regulation 8d, that is found in the possession of a student will be removed for the duration of the examination and a fine of $100 will apply.

g Audible alarms may not be active on any devices permitted in the examination room. Any device that emits an audible sound signal or alarm during an examination will be removed for the duration of the examination and a fine of $150 will apply.

h Where specified material or calculators are permitted under Regulations 8a and 8c above, examiners are required to be present at the commencement of the examination to check material brought into the examination room.

i Candidates will be asked to show their student identity cards on entry for verification purposes and must display them on their desk for the duration of the examination. Where a candidate does not present a valid student identity card they will be required to remain under examination supervision until they have been verified by the Examinations Office. An administrative fee of $25 will be charged.

Timekeeping of Examinations and Conduct

9 a (i) A candidate will not be allowed to enter the room later than exactly halfway through the period specified for writing the examination.

(ii) Latecomers will not be given any extra time for the examination.

b Candidates will be allowed to read their examination papers for a period of not more than 10 minutes before the examination commences but may not use any writing materials, including calculators, or mark their examination papers until the room supervisor announces that they may do so.

c Candidates must write out answers to examination questions in the official script book that is provided by the University unless otherwise directed by examiners in the exam instructions. No part of the script book may be torn out or removed from the examination room.

d A candidate must not communicate with an examiner in regard to an examination either in the script book or otherwise, except through the Director, Academic Services.

e A candidate must not communicate with another candidate in the examination room or copy from another candidate’s answers.

f Candidates will not be readmitted to the examination room after they have left it unless, during the full period of their absence, they have been under approved supervision.

g All paper used during the examination must be handed to the supervisor before the candidate leaves the examination room.

h A candidate will not be permitted to leave the examination before 15 minutes after half of the period specified for writing the examination has elapsed and then only with the permission of the supervisor and upon handing in the script.

i No candidate will be permitted to leave the examination room during the last 15 minutes of the examination.

j A candidate must not continue writing an answer after the supervisor has announced the expiration of time. In no circumstances is any time over and above the time allotted to any examination to be allowed to candidates for reading over their scripts or making any amendment or addition to scripts.

Misconduct

10 a Any complaint that a candidate has committed an academic offence in an examination will be dealt with under the provisions of the Student Academic Conduct Statute.

b Any complaint that a student has committed an offence relating to unauthorised equipment, dictionaries, timekeeping or other minor matter in which questions of academic honesty are not at stake will receive a warning letter from the Manager, Examinations and Timetable Services. If a student receives two such warning letters they will be fined $150.

Non-payment of Examination Fines and Charges

11 The Manager, Examinations and Timetable Services has the delegated authority to impose examination fines and charges. Where a student does not pay a fine or charge imposed under Regulations 8f, 8g, 8i or 10b then, until those fines or charges are paid in full and without prejudice to the right to recover the unpaid fines or charges at law, the Council may:

a withhold the formal notification of the results of any examination of the student

b decline to re-enrol the student

c decline to release the student’s academic record

d withhold any degree or diploma certificate from that student

e restrict that student’s access to University services

f charge a late payment fee not exceeding $50

g impose additional charges to recover legal and collection costs where a third party is engaged to recover those fees and charges.

Missed Examinations

12 A candidate who has missed an examination by reporting for it at the wrong time cannot sit that examination at another time.

Aegrotat and Compassionate Consideration

13 a An application for Aegrotat or Compassionate Consideration may be made by candidates who have been prevented from being present at an examination or who consider that their preparation for or performance in an examination has been seriously impaired by temporary illness or injury or exceptional circumstances beyond their control, if the following conditions are satisfied:

(i) They must be enrolled for the course.

(ii) The application form must be submitted to the University Health and Counselling Service within one week of the date that the examination affected took place, or if more than one examination has been affected, then within one week of the last of those examinations.

(iii) The medical certificate or statement of exceptional circumstances on the application form must be completed in accordance with Regulations 13b and 13c below.

b In the case of illness or injury, a registered medical practitioner must:

(i) State when the practitioner saw the candidate. This should be on the day of the examination, or if this is not possible, on the day before or the day after. For impaired preparation, the medical certificate should cover a period within the fortnight immediately preceding the examination, unless special circumstances apply.

(ii) Give sufficient detail of the illness or injury to show clearly that the candidate was not responsible for the illness or injury.

(iii) State whether, in the practitioner’s opinion, the illness or injury of the candidate at the time either prevented the candidate from taking the examination, or was likely to have seriously impaired the candidate’s preparation for it or performance in it.

c In the case of exceptional circumstances beyond the candidate’s control, the statement of circumstances must be supported by suitable evidence.

d The application will be considered by Senate or its representative only if the medical or counselling adviser to the University reviews the evidence submitted and confirms that:

(i) the candidate was not responsible for the illness or injury or exceptional circumstances

and

(ii) because of the illness or injury or exceptional circumstances the candidate was either prevented from being present at the examination or the candidate’s preparation for or performance in the examination was likely to have been seriously impaired.

e The candidate may be granted an aegrotat or compassionate grade by Senate or its representative if the above conditions are satisfied and there is a recommendation for an aegrotat or compassionate grade from the appropriate Head of Department or Dean.

f To make a recommendation for an aegrotat or compassionate grade, the Head of Department or Dean must certify that:

(i) the candidate’s coursework in the course was well above the minimum pass standard or, where relevant, the minimum standard for a class of Honours, Merit or Distinction

and

(ii) for a candidate who sat the examination, the mark attained in the examination was lower than expected taking into account the candidate’s coursework in that course

and

(iii) the candidate is in their opinion clearly worthy of a pass in the course or, where relevant, to be awarded First or Second Class Honours, Merit or Distinction.

g If a recommendation is required for a course with no coursework, the Head of Department or Dean may take into account the coursework and examination performance in any other courses for the same degree, where this is available to them.

h When considering the application, Senate or its representative may take into account the candidate’s work in other courses, or approve an aegrotat or compassionate grade other than that recommended, as it sees fit.

i The above is subject to the restrictions that:

(i) No more than one third of the total points value credited to a degree or diploma may be awarded with an aegrotat or compassionate grade granted under this Regulation.

(ii) A candidate for a Masters degree, Bachelors Honours Postgraduate degree or a Postgraduate Diploma in which Honours, Merit or Distinction is available may:

(a) instead of applying for aegrotat or compassionate consideration, apply to re-enrol in all of the courses affected

or

(b) apply for aegrotat or compassionate consideration in courses worth up to the points limit specified above, and to re-enrol in any other affected courses in order to retain eligibility for Honours, Merit or Distinction.

j A candidate who applied for Aegrotat or Compassionate Consideration in any course may, in exceptional circumstances and on a recommendation from the Head of the Department, be granted permission by Senate or its representative to take another examination, either written or oral, in that course.

k The provisions of Regulation 13 apply to:

(i) Any final written examination presented for a course for a degree, diploma, or certificate.

(ii) Any final practical examination presented for a course for a degree, diploma, or certificate, other than a clinical or performance examination.

l The provisions of Regulation 13 apply (with necessary changes) to:

(i) The final submission in each year of work for the practical subjects for the Degree of Bachelor of Fine Arts, Bachelor of Fine Arts (Honours), Postgraduate Diploma in Fine Arts or the Degree of Master of Fine Arts.

(ii) The final submission in each semester of studio work for the Degrees of Bachelor of Architectural Studies and Bachelor of Architecture as if such final submission were an examination and as if the date upon which such final submission was due were the date of examination.

Note: The fees for Aegrotat and Compassionate Consideration are listed under the Fees Statute in this Calendar.

Reconsideration

14 a Following the decision of Senate on an application for Aegrotat or Compassionate Consideration, the candidate may apply to the Director, Academic Services, for reconsideration of that decision.

b An application for reconsideration must be made:

(i) in writing to the Director, Academic Services, no later than four weeks after the student is notified of Senate’s decision

and

(ii) must be accompanied by further evidence in support of the application for aegrotat or compassionate consideration.

c Where the application seeks reconsideration of the effect of any medical evidence previously supplied or consideration of any additional medical evidence or both then:

(i) If the medical or counselling adviser who reviewed the medical evidence previously submitted did not confirm that the requirements of Regulation 13d(i) and 13d(ii) had both been met then all the medical evidence shall be referred to a medically qualified independent person (‘Referee’) to determine that question. The Referee’s decision will be final and conclusive.

(ii) If the requirements of Regulation 13d(i) and 13d(ii) have been found (either on the first application or by a Referee on reconsideration):

(a) not to have been met, then the application shall be declined;

(b) to have been met, then Senate or its representative shall consider the other factors to be taken into account in terms of Regulation 13 and determine whether or not to grant the application and that decision shall be final and conclusive.

Written Tests

15 Where a percentage of the marks awarded for a course is allocated to a prior written test, and candidates are prevented by temporary illness or injury or exceptional circumstances beyond their control from sitting the test, or consider that their preparation for or performance in the test has been seriously impaired by any of those causes, then, if the conditions in Regulations 13c to 13f (with the necessary changes) are complied with, the candidates may on application and at the discretion of Senate:

a be permitted to sit another written test

or

b receive a mark for the test based on the average of marks awarded for other coursework

or

c take a viva voce examination

or

d have the percentage of marks allocated to the test reallocated to the examination.

Results Determination

16 In determining a candidate’s result the examiners:

a may take into consideration the work done by the candidate during the course

b are to give due weight to reports on practical work done by the candidate wherever these are required

c are to include marks obtained by the candidate where Senate has allotted a percentage of marks for on-course assessment in that course.

Grades and Marks

17 Pass Marks

A pass mark is 50 percent or over.

18 Pass Grades

There are 11 pass grades:

A+ High first
A Clear first
A– Bare first
B+ High second
B Clear second
B– Bare second
C+ Sound pass
C Pass
C– Marginal pass
Pass Ungraded pass
Conceded pass  

19 Fail Grades

There are four fail grades:

D+ Marginal Fail
D Clear Fail
D– Poor Fail
Fail Ungraded Fail

20 Conceded Passes

a Conceded passes apply only to courses taken towards:

(i) a Bachelors degree

or

(ii) an undergraduate diploma comprising not fewer than 240 points

or

(iii) Parts I, II or III of a four year Bachelors honours degree, or its component part in a conjoint degree.

b Courses taken towards Bachelors honours postgraduate degrees are not eligible for conceded passes.

c A candidate may, at the discretion of the relevant faculty, be considered for a conceded pass. No application by the candidate is required.

d A conceded pass, if granted, may not be declined by the candidate.

e A conceded pass will apply only to the programme for which it is awarded and may not be reassigned or credited to any other programme, except where courses for a Bachelors degree are reassigned to a Bachelors honours degree, or where a student is awarded a Bachelors degree, having passed all of the required courses for a Bachelors honours degree not at Honours standard.

f A candidate granted a conceded pass in a course who wishes to take that course again may do so only for Certificate of Proficiency.

g A conceded pass will not be awarded for a course to meet the requirements of General Education.

h For the degrees of:

Bachelor of Arts – BA

Bachelor of Business and Information Management – BBIM

Bachelor of Commerce – BCom

Bachelor of Dance Studies – BDanceSt

Bachelor of Education (Teaching) – BEd(Tchg)

Bachelor of Health Sciences – BHSc

Bachelor of Human Services – BHumServ

Bachelor of Music – BMus

Bachelor of Physical Education – BPE

Bachelor of Property – BProp

Bachelor of Science – BSc

Bachelor of Social Work – BSW

Bachelor of Sport, Health and Education – BSportHPE

Bachelor of Theology – BTheol

Conceded passes will be awarded by a meeting of the Examiners for the faculty concerned, provided that the Dean of the faculty has the power to award where such power is authorised by the Examiners, in accordance with the following provisions.

One course to a maximum value of 30 points may be conceded provided:

(i) the concession will allow the student to complete the degree

(ii) the course conceded is not a course counting towards the student’s major or core requirements

(iii) the student obtained a grade of D+ in the course

(iv) the result was achieved in the last two semesters of enrolment, one of which may be a Summer School.

Note: A conceded pass will not be given for a course failed at another university.

i For the degrees of:

Bachelor of Architectural Studies – BAS

Bachelor of Laws – LLB

Conceded passes will be awarded by a meeting of the Examiners for the faculty concerned in accordance with the following provisions:

(i) one course to a maximum value of 20 points may be conceded

(ii) the concession will allow the student to complete the degree

(iii) for the LLB, the course is not one of the core law subjects prescribed by the New Zealand Council of Legal Education

(iv) the student obtained a grade of D+ in the course

(v) the result was achieved in the last two semesters of enrollment, one of which may be a Summer School.

j For the degrees of:

Bachelor of Engineering – BE

Bachelor of Engineering (Honours) – BE(Hons)

Bachelor of Fine Arts – BFA

Bachelor of Fine Arts (Honours) – BFA(Hons)

Bachelor of Optometry – BOptom

Bachelor of Planning – BPlan

Bachelor of Urban Planning – BUrbPlan

Bachelor of Technology – BTech

Bachelor of Urban Planning (Honours) – BUrbPlan(Hons)

Conceded passes will be awarded by a meeting of the Examiners for the faculty concerned, provided that the Dean of the faculty has the power to award where such power is authorised by the Examiners, in accordance with the following provisions:

i) that by the award of a conceded pass the student will complete a Part

and

(ii) one course to a maximum of 20 points per Part and a maximum of 20 points in any one academic year may be conceded

and

(iii) that to be eligible for the award of a conceded pass in any course the student must have achieved a grade of D+ and an overall GPA of 2.5 or better in that year

and

(iv) that no more than two courses be conceded, to a maximum of 30 points, in any one degree.

k For the degree of Bachelor of Education (Teaching English to Speakers of Other Languages) – BEd(TESOL):

Conceded passes will be awarded by a meeting of the Committee of BEd(TESOL) Examiners in accordance with the following provisions:

(i) that by award of a conceded pass the student will complete that Part

and

(ii) a maximum of 15 points in any one Part be conceded

and

(iii) that to be eligible for the award of a conceded pass the student must have achieved a grade of D+ in that course (or courses) and an overall GPA of 2.5 or better in that Part.

l Medical and Health Sciences

(i) For the degree of Bachelor of Nursing – BNurs, Part I:

Conceded passes will be awarded by a meeting of the Committee of BNurs Examiners in accordance with the following provisions:

(a) that by award of a conceded pass the student will complete that Part

and

(b) a maximum of 30 points in the Part be conceded

and

(c) that to be eligible for the award of a conceded pass the student must have achieved a grade of D+ in that course (or courses) and an overall GPA of 2.5 or better in the Part.

(ii) For the degree of Bachelor of Pharmacy – BPharm, Parts III and IV:

Conceded passes will be awarded by a meeting of the Committee of BPharm Examiners in accordance with the following provisions:

(a) that by award of a conceded pass the student will complete that Part

and

(b) a maximum of 15 points in any one Part be conceded

and

(c) that to be eligible for the award of a conceded pass the student must have achieved a grade of D+ in that course (or courses) and an overall GPA of 2.5 or better in that Part

and

(d) a maximum of two conceded passes are awarded for the degree.

m Undergraduate Diplomas

For all undergraduate diplomas comprising 240 points or more a conceded pass may be awarded by a meeting of the Examiners for the Faculty concerned in accordance with the following provisions.

One course to a maximum value of 20 points may be conceded provided:

(i) that the conceded pass may only be awarded where it would permit the student to complete his/her diploma

and

(ii) that the student has obtained a grade of D+ in that course.

n Conjoint Degrees

For all conjoint degrees consideration for the award of conceded passes will be in accordance with the provisions for the particular degree as set out in (h), (i) and (j) of this section.

Deferred Results

21 a Bachelor of Education (Teaching English to Speakers of Other Languages) – BEd(TESOL)

Where a candidate has a fail grade of D+ in a course (or courses) and the Examiners deem that the failure(s) may be redeemable by satisfactory completion of additional work, then a pass in that Part may be awarded under the following provisions:

(i) that the award of a grade for that course (or courses) be deferred until a prescribed course of additional study and/or examination be completed to the satisfaction of the Examiners

and

(ii) deferred results be limited to a maximum of 15 points in any Part

and

(iii) that to be eligible for a deferred result a student must achieve an overall GPA of 2.5 or better

and

(iv) that the reassessed grade in that course (or courses) be no greater than a grade of C+.

b Bachelor of Medicine and Bachelor of Surgery

MBChB Parts II, III, IV and V

Where a student has not achieved a pass in a particular component or components of a Part the Examiners may withhold the result pending the completion of specified additional work and/or examination to the satisfaction of the Examiners.

If in the opinion of the Examiners for MBChB a particular weakness in a component or components is such that it cannot be addressed by the setting of additional work and/or examination, the student will fail that Part.

MBChB Part VI

Where a student has not achieved a pass in a particular component or components of this Part, the Examiners may withhold the result and require a further period of assignment to a department. This will involve postponement of qualification.

If in the opinion of the Board of MBChB Examiners a particular weakness in a component or components is such that it cannot be, or has not been, addressed by this additional work, the student will fail the Part.

c Bachelor of Nursing

BNurs Part I

Where a candidate has a fail grade of D or D+ in a course (or courses) and the Examiners deem that the failure(s) may be redeemable by satisfactory completion of additional work then a pass in that Part may be awarded under the following provisions:

(i) that the award of a grade for that course (or courses) be deferred until a prescribed course of additional study and/or examination be completed to the satisfaction of the Examiners

and

(ii) deferred results be limited to a maximum of 30 points in any Part

and

(iii) that to be eligible for a deferred result a student must achieve an overall GPA of 2.5 or better

and

(iv) that the reassessed grade in that course (or courses) be no greater than a grade of C+.

BNurs Parts II, III

Where unsatisfactory performance occurs in the clinical practice component of courses in Part II and Part III of the programme, the result of the course will be deferred. In these circumstances, the candidate will be required to complete additional work to the satisfaction of the examiners.

d Bachelor of Optometry – BOptom

Where a weakness occurs in the clinical practice component in certain double-semester Part IV and Part V courses, the result of the course or courses will be deferred. In these circumstances, the candidate will be required to complete additional work to the satisfaction of the examiners. The work will be examined in the following February.

e Bachelor of Pharmacy – BPharm

Where a student has not achieved a pass in a particular component or components of a course the Examiners may withhold the result pending the completion of specified additional work and/or examination to the satisfaction of the Examiners.

If in the opinion of the Examiners for BPharm a particular weakness in a component or components is such that it cannot be addressed by the setting of additional work and/or examination, the student will fail that course.

f Bachelor of Physical Education – BPE

Where a student has been unable to complete the practical component of a course due to illness, injury or circumstances beyond their control, the result of the course will be deferred. In these circumstances the student will be required to complete assessment of the practical component as soon as practicably possible at a time deemed appropriate by the Head of Programme.

g Bachelor of Social Work – BSW

Where performance criteria have not been met in the skills based components of Stage II, III, and IV courses in the programme, the result of the course or courses will be deferred. In these circumstances, the candidate will be required to complete additional work to the satisfaction of the examiners. The work will be re-examined as soon as possible or in the following semester.

h Bachelor of Sport, Health and Physical Education – BSportHPE

Where a student has been unable to complete the practical component of a course due to illness, injury or circumstances beyond their control, the result of the course will be deferred. In these circumstances the student will be required to complete assessment of the practical component as soon as practicably possible at a time deemed appropriate by the Programme Leader.

i Master of Social Work (Professional) – MSW(Prof)

Where performance criteria have not been met in the skills based components of courses in Parts I and II of the programme, the result of the course will be deferred. In these circumstances, the candidate will be required to complete additional work to the satisfaction of the examiners. The work will be re-examined as soon as possible or in the following semester.

j Graduate Diploma in Teaching (Early Childhood Education), Graduate Diploma in Teaching (Primary), Graduate Diploma in Teaching (Secondary)

Where a student, at the completion of their programme, receives a grade of D+ for one course the result of this course will be deferred. In this circumstance, the student’s overall progress will be reviewed by the Programme Head and if it is deemed to be of a satisfactory standard then the student may be given an opportunity to complete additional work within six weeks of notification.

Recount of Marks

22 By making application not later than seven weeks after the last day of the examination period, any candidate sitting a written examination only may have the marks awarded for their examination script recounted. A recount of marks covers a careful rechecking of the marks recorded by the examiner and ensures that no answer, or any part of an answer, submitted by a candidate has been overlooked. Recounts should always include a careful checking of the accuracy and inclusion of coursework marks.

Note: For the prescribed fee for an Application for Recount of Marks see the Fees Schedule in this Calendar.

Availability of Scripts

23 By making application during the three months after the end of the examination period for the examination, a candidate may obtain a copy of their examination script.

Note: Examination scripts will normally be retained only for four months after the examination period and thereafter will be destroyed.

Theses and Dissertations

24 Where a thesis or dissertation is required as part of an examination the following conditions apply.

a Theses

Details of the submission and binding requirements for a thesis are listed in the General Regulations – Masters Degrees.

b Dissertations

Binding requirements for dissertations will be defined by the faculty.

c Degree of Doctor of Philosophy

(i) Details of the submission and binding requirements for PhD theses are contained in the Statute for the Degree of Doctor of Philosophy.

(ii) On completion of the examination, the candidate is to submit two hardbound copies and one digital copy of the thesis to the Graduate Centre as specified in Regulations 9u and 9v of the Statute for the Degree of Doctor of Philosophy. A short abstract not exceeding 350 words is to be included with each copy and bound into the hardbound copies of the thesis. The Graduate Centre is to deposit two hardbound copies and one digital copy with the University Library.

Note: Candidates are recommended to obtain the booklet Guide to Theses and Dissertations from the Graduate Centre before proceeding with the typing and binding of the thesis or dissertation. A clear, legible type style is to be used.

Embargoing of Theses

25 a A thesis will normally be available for public consultation unless there are compelling reasons for restricting access to it.

b Access to a thesis may be restricted, normally for a maximum of two years, if it contains confidential and sensitive material that would:

(i) breach prior contractual arrangements with outside organisations

or

(ii) prevent or jeopardise an application for a patent, licence, or registration

or

(iii) provide good reason for refusing to disclose the contents of the thesis, consistent with the provisions of the Privacy Act (1993) or the Official Information Act (1982).

c An application for an embargo is to be made by the author of the thesis and/or the supervisor, through the Head of Department to the Dean of Graduate Studies.

d The embargo will apply to all copies of the thesis, whether hard copy or electronic.

26 The University Librarian or a delegated authority has a right to make and supply copies of theses and dissertations in terms of Section 56 of the Copyright Act (1994) unless the author has imposed conditions restricting the reproduction of their work for a stipulated period.

Failed Theses

27 a Where a thesis or dissertation has failed the examination, that thesis or dissertation is not to be deposited in the University Library or digital repository.

b Where a thesis or dissertation has passed, but requirements for the degree have not been met, the thesis or dissertation is not to be deposited in the University Library or digital repository.

References to the Senate

28 For the purposes of these regulations ‘Senate’ indicates any duly empowered delegate of the Senate.

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