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Academic Calendar

1 a The academic year will begin on the first day of January of the calendar year and will end on the last day of December of that same calendar year.

b There will be a Summer School and two semesters in each year.

c The Summer School will begin on the second working day after the New Year break and will end with examinations held over three days commencing the second or third Monday in February.

d The first semester will begin on the ninth or tenth Monday of the calendar year and end on the 26th Monday of the calendar year, the final three weeks and one day of which will be a study and examination period.

e The second semester will begin on the 29th or 30th Monday of the calendar year and end on the 46th Monday of the calendar year, the final three weeks and one day again being a study and examination period.

f Each semester will include a break of at least one week after about six weeks of teaching.

Definitions of Full-time Study

2 Full-time study is defined as a student workload of:

a not fewer than 100 points over two semesters in one year

or

b not fewer than 50 points in one semester

or

c not fewer than 25 points in Summer School.

3 Part-time study is defined as a student workload of:

a fewer than 100 points over two semesters in one year

or

b fewer than 50 points in one semester

or

c fewer than 25 points in Summer School.

Points

4 a (i) A student may enrol in up to 170 points in an academic year for a Bachelors degree, diploma or certificate, subject to the provisions of the Academic Progress regulations

(ii) Provided the 170 point limit is not exceeded, a student may enrol in:

(a) up to 80 points in each of Semesters One and Two

(b) up to 30 points in a Summer School.

Note: A recommended full-time programme in Semesters One and Two would normally comprise a total of 120 points.

b (i) For a Masters degree, PhD or other doctorate, where another programme is included in the enrolment, a limit on points may be determined by the Dean of Faculty or delegated representative in any particular case provided that the Masters, PhD or doctoral programme will always comprise more than half of the total points for which the student has enrolled.

(ii) Students who are eligible to claim student allowances and/or an additional student loan entitlement and wish to enrol during the summer vacation period in order to work on their thesis, dissertation or research topic are required to complete a Course Alteration Form.

Note:

a This regulation provides the opportunity for Masters students to include their thesis, dissertation or research topic in their enrolment together with the required courses in any academic year.

b Before completing a Masters degree or submitting a thesis, a student needs to have enrolled in, and paid the specified fees for at least the minimum number of points as set out in the relevant degree course regulations.

General Programme Provisions

5 a For the purposes of this section of the Regulations a representative of Senate includes a Dean, and the Deputy, or Associate of a Dean; and a Head of Department and the Deputy or Associate of a Head of Department.

b Subject to the Admission Regulations and to the express provisions of any other statute or regulation, every student for a certificate, diploma or degree programme must:

(i) be admitted to the University;

and

(ii) follow the prescribed programme in the order prescribed or indicated in accordance with the regulations governing that programme;

and

(iii) comply with the provisions of the Examination Regulations.

c Each student must ensure that, before confirming their enrolment, their proposed programme and enrolment:

(i) complies with the regulations of the qualification to which they have been admitted;

and

(ii) does not involve lecture clashes.

d Senate or its representative may in exceptional circumstances approve:

(i) a proposed enrolment which does not in every particular satisfy the regulations for the programme for which the student is intending to enrol;

or

(ii) a variation in the programme to avoid lecture clashes.

e Where an approval of a proposed programme as a whole is declined by a representative of Senate the student may appeal to Senate whose decision shall be final.

f Where electives are prescribed for a programme, Senate may at its discretion determine which of them shall be available in any semester provided that sufficient electives are available to enable students to complete their programme.

g A student who has enrolled for the second semester in a course or courses that have a first semester prerequisite or corequisite and who fails the prerequisite/corequisite course(s) may not proceed with the second semester enrolment unless a concession is granted by the relevant Dean.

h Where in the opinion of a Head of Department an insufficient number of students has enrolled in a course taught in the Department or where there are insufficient staff to teach it, that Head of Department may, with the approval of the Dean of Faculty, cancel that course not later than one week after the beginning of the semester in which it would have been taught, if the essential prerequisites for any student’s enrolment are not thereby affected. A student is not to be charged a fee for any alteration to enrolment required because of the cancellation of a course.

Restrictions

6 a A student may not normally enrol in the same semester for more than two different programmes.

b (i) A student may not enrol in the same semester for courses the content of which is substantially similar.

(ii) A student may not enrol for any course the content of which is the same as, or substantially similar to, any course for which credit has been received, provided that in exceptional circumstances Senate or its representative may permit such enrolment for a Certificate of Proficiency.

(iii) Work submitted for credit towards the result in any course may not be resubmitted in respect of any other course.

c A student who has twice enrolled in, but has failed to be credited with a pass in, a course is not entitled to enrol again in that course other than in exceptional circumstances approved by Senate or its representative.

d A student may not be admitted to a programme for a qualification for which the requirements have been completed or which has already been awarded or conferred, unless specific provision is made in the regulations for the relevant programme or special approval is given by Senate or its representative.

e Unless special approval is given by Senate or its representative, a student may not be admitted to a programme for a postgraduate qualification

(i) for which the student has previously failed to meet the requirements

or

(ii) the content of which is the same as, or substantially similar to, any qualification for which the student has previously failed to meet the requirements.

Discontinuation

7 a A student who has not enrolled in a course for a programme for a period of three years shall have their admission to the programme discontinued and must apply for readmission to that programme before any further enrolment for the programme.

b A student who has twice enrolled in, but has failed to be credited with a pass in a course which is required for completion of, or continued enrolment in, a programme may have their enrolment for that programme discontinued by Senate or its representative.

c A student who has been admitted to a programme with specified conditions which must be met in order to be able to continue enrolment in that programme and who has not met those conditions may have their enrolment for that programme discontinued by Senate or its representative.

d A student who has been re-admitted to a programme after discontinuation may have specified conditions imposed which must be met in order to be able to continue enrolment in that programme. Where such conditions are not met their enrolment for that programme may be discontinued by Senate or its representative.

e A student whose enrolment in a programme has been discontinued under Regulations 7c or 7d may not be re-admitted to that programme within two years of the date of discontinuation.

f A student whose enrolment has been discontinued because of failure to meet specified conditions, may apply for reconsideration of their discontinuation where they consider that medical or other exceptional circumstances should be taken into account. An application for reconsideration of discontinuation must be made to the Dean of the Faculty in writing.

Enrolment

8 a Following acceptance in a programme of their choice, students can enrol in courses online. For late enrolment see the Late Enrolment provisions in this section.

b Students whose dissertations or theses for a diploma or degree are incomplete are required to be enrolled until the dissertation or thesis is presented.

Late Enrolment

9 a Subject to the availability of courses and/or availability of places in a course, a late enrolment may be accepted

(i) after the day prescribed and before the deadline for additions and deletions;

(ii) after the deadline for additions and deletions upon payment of a late enrolment fee.

b The choice of courses for students who enrol after the closing date for enrolment will be determined by Senate or its representative and will not necessarily be those proposed by the students concerned. In determining such courses, Senate is to have regard to the prior claims upon both laboratory and classroom space of those students who have enrolled at or before the prescribed time.

Not-for-credit Courses

10 a Subject to the Admission and Fees Regulations, a student who has a personal interest in a course and for whom enrolment for a Certificate of Proficiency is deemed inappropriate, may apply for enrolment in a Not-for-Credit course.

b Enrolment is at the discretion of Senate or its representative.

Changes to Current Enrolment

Deadlines for Additions and Deletions

11 The last dates for additions and deletions under Regulations 12 and 13 are set out below:

Note:

a It is not sufficient for a student to notify an addition or deletion solely to the Department – it must be done online.

b Amended fees invoices (including credits) for any changes to enrolment will be issued after the close of the official alteration period.

c Where special circumstances apply, a student may apply for an exemption from additional fees from the Director, Academic Services (or delegated authority).

d Deadline dates are calculated from the start of the semester, quarter or Summer School. For courses that start on other dates, the deadline will be calculated from the start of the course.

Additions

12 Students wishing to add a course to their current enrolment may do so online, where the approved limit has not been reached or where the available resources have not reached capacity.

Deletions

13 a A student wishing to delete a course may do so online.

b The course will be deleted from the student’s academic record.

Late Deletion

14 a Late applications to delete a course or courses will be considered by the Director, Academic Services (or delegated authority) only in exceptional circumstances (such as illness, injury or events beyond the control of the student) and upon submission by the student of appropriate evidence.

b Applications must be made on the Late Application to Delete a Course form and must be received by the last day of lectures of the semester or quarter for the course.

c Following the decision on an application for late deletion of a course, the student may apply for reconsideration of that decision. An application for reconsideration must be made:

(i) in writing to the Director, Academic Services no later than four weeks after the student is notified of the decision

and

(ii) must be accompanied by further evidence in support of the application.

Substitutions

15 a Where a Department directs a student to substitute one course for another in the same subject, the student may do so on the appropriate form and with the approval of the Dean of the appropriate Faculty.

b Courses may be substituted up until three weeks before the end of lectures for the semester in which the course is taught.

c A course may only be substituted with a course which is of the same duration, same points value and taught in the same semester.

Note: Where students are directed to take a more/less advanced Second Semester course in place of a First Semester course, they will be permitted, if necessary, to make a late deletion.

d The substituted course will be removed from the student’s academic record.

e There will be no adjustment to the student’s tuition fees. If there is a variation between charges payable in respect of the substitute and the substituted course, the student will be required to pay only the difference in those charges.

f There will be no refund of any fees or charges for the substituted course.

Withdrawals

16 a Any student wishing to cease attendance in a programme or course after the period specified for deletion may apply to do so by obtaining the approval of the relevant Head of Department and the Dean of the Faculty for that programme. Application must be made on the Course Alteration Form.

b The last dates for withdrawals are set out below:

c The course will remain on the academic record and show as a withdrawal.

d All fees will remain owing.

e For calculation of Requirements for Maintaining Good Academic Standing (under Regulation 19 of these regulations) withdrawal will be counted as a failure.

f For selection into a limited-entry course, a withdrawal is counted as a failure.

g Where withdrawal from a course will not reduce the student’s enrolment to less than 100 points over the academic year, the withdrawal from that course will not affect selection into limited-entry courses.

h For student allowances withdrawal from a course will count as a failure and automatically reduce the number of points in which the student is deemed to be enrolled.

i If a student who ceases to attend lectures fails to complete the Course Alteration Form, the course(s) will be recorded as ‘Did not sit’ and will count as a failure for all purposes.

j Applications to withdraw submitted after the dates in Regulation 16b and before the end of the semester or quarter will be considered by the Director, Academic Services (or delegated authority) only in exceptional circumstances (such as illness, injury or events beyond the control of the student) and upon submission of the appropriate evidence.

Refund of Fees

17 a Where a student applies, before the dates specified in Regulation 11, to delete all courses of the current enrolment, a full refund of all tuition fees and the Student Services Fee will be made.

Note: A student who has deleted all courses is no longer deemed to be enrolled.

b Where a student applies, before the dates specified in Regulation 11, to delete one or more but not all courses of the current enrolment, a refund of the fees for the course(s) deleted will be made.

c Where a student has been permitted by the Director, Academic Services, under Regulation 14, to delete a course after the prescribed date because of illness, injury or exceptional circumstances beyond the student’s control, a refund of tuition fees will be granted in accordance with the Tuition Fees Refund Guidelines below, provided that Senate may in its discretion increase this percentage, but there will be no refund of the Student Services Fee.

Note: Tuition Fees Refund Guidelines:

a For single-semester courses which are deleted:

(i) before the commencement of the mid-semester break for that semester: 50 percent

(ii) thereafter no refunds will be granted.

b For double-semester courses which are deleted:

(i) before the commencement of the mid-semester break for the First Semester: 75 percent

(ii) before the end of the First Semester: 50 percent

(iii) before the commencement of the mid-semester break for the Second Semester: 25 percent

(iv) thereafter no refunds will be granted.

c For Summer School courses which are deleted:

(i) before the end of the second week from the start of Summer School: 50 percent

(ii) thereafter no refunds will be granted.

d For quarter courses which are deleted:

(i) before the end of the fifth week of the quarter: 50 percent

(ii) thereafter no refunds will be granted.

Academic Standing

18 Regulations concerning Academic Standing apply to all undergraduate qualifications at The University of Auckland.

a The application of these regulations includes students intending to transfer to The University of Auckland from any other New Zealand university and those students applying for admission having previously studied at another tertiary institution.

b Summer School is classified as a semester for the purposes of Academic Standing.

c Academic Standing statuses are Good, At Risk, Academic Restriction and Enrolment Terminated.

Requirements for Maintaining Good Academic Standing

19 A student is required to pass at least 50 percent of points enrolled in any one semester, including Summer School, to maintain Good Academic Standing.

At Risk Academic Standing

20 A student who fails to meet the requirements for Good Academic Standing will, in the next semester of study, have their academic standing amended to At Risk.

a A student with a status of At Risk may be required to participate in such academic support programmes as deemed appropriate by the relevant faculty.

b A student with a status of At Risk who meets the requirements for Good Academic Standing will, in the next semester of study, have their record amended to that status.

Academic Restriction Academic Standing

21 A student with a status of At Risk who fails to meet the requirements for Good Academic Standing will, in the next semester of study, have their academic standing amended to Academic Restriction.

a A student with a status of Academic Restriction will be restricted to:

(i) not more than 45 points of enrolment in that semester

(ii) not more than 25 points in Summer School.

b A student with a status of Academic Restriction will be required to participate in such academic support programmes as deemed appropriate by the relevant faculty.

c The record of a student with a status of Academic Restriction will be referred to the relevant faculty for review of the restriction which may be varied if appropriate.

d A student with a status of Academic Restriction who meets the requirements for Good Academic Standing will, in the next semester of study, have their academic standing amended to At Risk. Students whose enrolment is restricted under these provisions may apply to Senate for reconsideration of the restriction where they consider that disabilities, impairments, medical or other exceptional circumstances should be taken into account. Where such reconsideration is given, Senate or its representative (the Dean of the Faculty concerned) may:

(i) confirm the restriction

or

(ii) vary the restriction.

e Applications to Senate must:

(i) be made on the appropriate Reconsideration of Academic Standing form

and

(ii) if special consideration is sought for medical or other exceptional reasons, include evidence

and

(iii) reach the Dean of the Faculty concerned before the first day of the semester or Summer School.

22 Any student restricted under the Academic Standing regulations may within 14 days appeal to the Council against the decision of Senate.

Enrolment Terminated

23 A student with a status of Academic Restriction who fails to meet the requirements for Good Academic Standing will, in the next semester of study, have their academic standing amended to Enrolment Terminated.

24 A student with a status of Enrolment Terminated will be excluded from all programmes at The University of Auckland.

25 A student with a status of Enrolment Terminated will be entitled to reapply for admission to a programme after one year of exclusion. Where such application is made, Senate or its representative (the Dean of the Faculty concerned) may:

(i) decline readmission

or

(ii) permit a student to be readmitted under specific conditions.

26 A student declined readmission under these provisions may apply to Senate for reconsideration of their exclusion where they consider that disabilities, impairments, medical or other exceptional circumstances should be taken into account. Where such reconsideration is given, Senate or its representative (the Dean of the Faculty concerned) may:

(i) confirm the exclusion

or

(ii) permit a student to enrol under specific conditions.

27 A student permitted to re-enrol under conditions specified by Senate or its representative, but who fails to satisfy those conditions, will be automatically excluded from enrolment at The University of Auckland.

28 A student excluded under clause 26 is not entitled to apply for admission to a programme for at least one year.

29 Applications to Senate must:

a be made on the appropriate Reconsideration of Academic Standing form

and

b if special consideration is sought for medical or other exceptional reasons, include evidence

and

c state the programme for which the student intends to apply, should the application for readmission be successful

and

d reach the Dean of the Faculty concerned before the first day of the semester or Summer School.

30 Any student declined readmission at this University under the Academic Standing regulations may within 14 days appeal to the Council against the decision of Senate.

Vice-Chancellor’s Special Powers

31 a The Vice-Chancellor may give such direction, or make such provision as he or she thinks fit, for the relief of undue hardship including but not restricted to:

(i) enforcement of requirements for admission to the University or to a programme, alteration or amendment to statutes or regulations, change in programme or examination requirements

or

(ii) occasions where official advice has been given in writing and acted upon, and it is later found that the courses the student has taken do not accord with the programme regulations and that hardship would be caused if the student were to be compelled to comply with the full requirements of the regulations.

b A student may appeal against any decision of the Vice-Chancellor under this Regulation to the Council by giving notice in writing to the Registrar within 14 days of being notified of the decision. The Council shall have the power to make such provision as it may think fit. The decision of the Council on any appeal under this Regulation shall be final.

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Source: The University of Auckland 2012 Online Calendar
Last updated on: Tuesday 1 November 2011
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